Before Application 2018/2019

Tips and hints about the application

How to start the application process?
How to prepare certain application documents?
   - Motivation Letter
   - Translation of certificates and transcripts

   - Medical Certificates
How to make sure if you have uploaded all the required documents?
What happens if you cannot upload a documents now, i.e. before the deadline?

Can you apply for semester/part-time studies?
How can I apply for a Hungarian Language Programme
Doctoral level (PhD, DLA) Application

Dear Applicant, 

The application for the "Stipendium Hungaricum Programme 2018-19 is in process until 16 February 2018.  Hereby we wish to provide you with some help so that you will be able to submit a successful application.

How to start the application process?

Step 1: Check if the country/territory from which you have your nationality is participating in the Programme: Sending Partners link

Step 2: Check which study fields and study levels are available for your country/territory: Sending Partners link

Step 3: Contact our partner organization repsonsible for the Stipendium Programme in your country/territory. They may also ask for certain application documents from you and they may have an application deadline different from ours. If this step is not necessary, it is indicated on the website (Sending Partners link)

Step 4: Please, keep in mind that you can only apply for the scholarship if you were born before 31 August 2000. The only case when it does not have any significance is if you wish to apply for Dance study programmes.

Step 5: Find study programmes that you are interested in, using the Study Finder. (Do not forget about Step 2!)
Read the course description carefully, with special attention to the university’s entrance requirements. (Click on "Entrance".) Consider if you have the required skills and qualifications.

Step 6: After reading the Call for Applications 2018/19, prepare your application documents (see the list on pages 11-15 of the Call) and save them on your computer.

Step 7: Prepare your online application on our website and when you have uploaded all the required documents, submit it before 16 February:

How to prepare certain application documents?


It is one of the most important documents during the application process. The universities are going to form the first opinion about you based on this, so it is highly recommended to pay attention to every detail while you are preparing it.

Your motivation letter is a written document where you describe clearly your goals and career objectives related to your future project. You explain why you are interested in that particular programme that you selected. Also emphasize how your personal qualities, qualifications and previous experience can contribute to pursuing your studies successfully. Always provide relevant professional and academic information and be as specific and accurate as possible.

It is not necessary to prepare different motivation letters for the different study programmes that you select in your application unless the study fields are completely unrelated.


  • Pay attention to the writing style and grammar. Keep in mind that this is an important document because the universities are going to have an idea about you based on this when you apply for a bachelor or master degree programme.
  • Provide relevant information which can be important for the university, and indicate clearly the major you are interested in.
  • Try to prepare a unique and creative motivation letter. You should try to leave a positive impression in those who read it and make the selection.
  • It should not be longer than two pages.
  • Do not forget about the format either. It should be written in a letter format and the three main parts should be easily separable: 1. Introduction 2. Content 3. Closing salutation.
    As it is a letter, you address it to the higher education institution to which you apply. Do not forget about the date and your signature.
  • Regarding applications for doctoral degree programmes, please also make sure that:

As it is a letter, you address it to the higher education institution to which you apply. Do not forget about the date and your signature.

Regarding applications for doctoral degree programmes, please also make sure that:

  • Your motivation letter contains all the relevant information about your professional research plan, and you state clearly why you would like to pursue doctoral studies in Hungary.
  • You give clear reasons why your research is important, and your arguments are valid and academically proven.
  • You explain how your previous experience is connected to the research that you intend to carry out.

During the application process, you will have two tasks related to the motivation letter on the online application surface:

1. Fill in the blank part which says „Motivation” AND 
2. Attach the electronic document in the „Documents” part.

For further tips and hints, visit


The translation is only necessary if the language of your official documents is different from the language of the study programme that you wish to apply for. We do not have any restrictions about how to notarize a translation. Translations notarized by an official organization (ministry of education, the university/college that issued the document, official translation agencies) are generally considered as official.

If you have uploaded the required certificates and their official translations – if the translation was necessary - please click on the option ’I have uploaded the original and the translation on the „Tasks” menu.


  • There is no form provided by Tempus Public Foundation for this certificate. It can be any certificate that the particular hospital uses or the particular physician issues.
  • It has to be issued and signed by a physician to prove that the applicant does not have the following illnesses: AIDS, Hepatitis A, B, C or any other epidemic conditions
  • The date of issue cannot be earlier than 1 December 2017

How to make sure if you have uploaded all the required documents?

  • During the application process, you should always click on the "Tasks" section, located on the orange column on the left side of the page to see a checklist of tasks you have to complete in order to be able to submit a successful application.
  • You can click on each item on this list to see more details about the task.
  • Please make sure you follow the instructions. All the information you need to be able to complete your application is provided to you there.

What happens if you cannot upload a documents now, i.e. before the deadline?

  1. You need to upload a declaration now in the online application system in the part „Documents”. The declaration contains the reason why you cannot submit the required certificate now and you declare that you will obtain and upload it until 1st August the latest.  Do not forget to sign it before uploading it.
    There is no official form for it, you need to create this document with the information mentioned above.
  2. If you have uploaded the declarations about the missing document/s, a yellow exclamation mark   indicating a „Follow up” may appear to you in the system. Do no worry about it, it only reminds you      that you will have to upload the missing document/s later in case you are awarded the scholarship.
  3. In case you see a red sign , it means that your application is blocked and you cannot submit it.
    If the red sign   appears related to a document that you can upload later, then you have to write the declaration mentioned in Point 1. above > upload it to the online application surface at the „Documents” part > click on , tick ’I have uploaded my original documents’ and save it
    After you have done this, you will be able to submit your application.
  4. Please note that only these documents can be uploaded later:
  • school certificates,
  • certificate of language proficiency,
  • copy of identification document,
  • medical certificate.

All the other required documents MUST BE UPLOADED NOW. PhD candidates have to submit their Letters of Recommendation and their Research Plans now as well. Check pages 11-15 of the Call for Applications to make sure you have submitted everything.

Can you apply for semester/part-time studies?

  1. Students can apply only from those countries/territories where the educational cooperation agreement offers this study form. You can check if you are eligible to apply or not under the link „Sending Partners and Available Study Programmes”:
  2. If you see that you are eligible to do part-time studies and you wish to choose this option, please indicate it on the online application surface at the ’Other’ tab.

How can I apply for a Hungarian Language Programme

  • As it is different from applying for a language preparatory course, please, keep in mind that you can only do that if you have at least an intermediate (B2) level of Hungarian language knowledge. The copy of a B2-level language certificate will have to be uploaded in the online system as part of the application.
  • When you are preparing your application in the online system, you will have to choose this option in the section „Languages”:

  • After that, you can select from the course list. Do not worry that the names of the study programmes and their descriptions are in English: the same courses will be offered in Hungarian, as well. Of course, you can only select those that are eligible for applicants from your country/region.  

Doctoral level (PhD, DLA) application

Please note that the qualification requirements, the application materials and the formal requirements of documents may vary depending on the selected doctoral programme. When you wish to apply for a PhD/DLA programme, you need to fulfill the requirements of your chosen doctoral school and the Stipendium Hungaricum scholarship application requirements at the same time. You will find the necessary information related in two databases and you must work with both of them during your application:

  1. Read the Stipendium Hungaricum Call For Applications (3.2 Application Documents to be submitted to Tempus Public Foundation); 
  2. Visit the website of the selected doctoral schools and learn about their special admission criteria there.

The information below aims to give you general information as to how to apply for a doctoral programme.

1. Identify your research area/topic

Before selecting from the doctoral programmes, first you need to identify your own research interest. It is not an easy process. Try to narrow down the topics that you would like to investigate. Write down your ideas; make a list of your previous professional interests and academic achievements; try to match your notes with the available study fields.

2. Find your doctoral school/programme

When applying for the Stipendium Hungaricum scholarship programme, please study all the information about the different doctoral programmes provided in the Study Finder database. You will find the course descriptions there as well as the contact details of the doctoral schools. Information about the minimum and maximum number of students (i.e. Stipendium Hungaricum scholarship holders) is also available on the site.

It is also crucial to visit the official website of the doctoral schools that you are interested in to learn about their special admission criteria. Do not forget that you need to meet those criteria, too, together with the requirements of the Stipendium Hungaricum Programme. You will find the official sites of the doctoral schools either in the Study Finder database (under the section „Contact” after selecting a doctoral programme) or at (On this site, select English at the top-right corner of the webpage).

3. Language skills:

Most of the doctoral programmes in Hungary are delivered in English.

The language requirements (level and/or type of certification) are determined by each doctoral programme independently, therefore it is highly recommended to contact the university which you would like to apply to. Please note that it is possible that different doctoral schools require different language qualifications within the same university.

To participate in the programme, the minimum language level required is a B2 complex (written and oral) language exam; however, the universities might ask for additional certificates of  higher level language knowledge as an entry requirement for their doctoral programmes.

4. Finding a supervisor and contacting the doctoral schools before application

Please note that most of the doctoral programmes have specified requirements and criteria for application. Due to this fact, always contact the selected doctoral school before application and check their specific application requirements. (See also the Call for Applications 3.2.2)

The success of your application process also depends on whether your selected doctoral school can provide you a supervisor based on your research topic. Therefore, we highly recommend that you do some preliminary research about possible supervisors.  As the next step, contact the professor who can possibly guide you during your research.

5. Special application documents for doctoral programmes

In addition to the „Basic Application Documents” required from all the applicants (see the Call for Applications 3.2.1), additional documents also have to be prepared in the case of applications on the doctoral level:

  • Motivation letter

    Please see the section about „Motivation letter” above.

  • Research proposal

    The research proposal is the most important document when you are applying for a doctoral programme. The requirements concerning the research plan may vary depending on the selected doctoral programme. For this reason, make sure to contact the respective doctoral school for further details and specifications before submitting your research proposal.

    In general, your research proposal should include the following:

  • Write about your professional interests and previous academic achievements.

  • Give clear ideas on the timelines, relevance and validity of your proposed research and how it is connected to previous and ongoing researches and/or other scientific fields.

  • Mention some of the relevant literature your ideas are based on.

  • Draft your research ideas and provide details on your proposed research method(s) and processes.

  • Mention the academic purpose and objective of your research and why it is important for the respective scientific field.

  • Two letters of recommendation or two references

    The References part on the online application surface is the same as the Letters of Recommendation.

 If you have them already, you can upload your two Letters of Recommendation to the ’Documents’ part on the online application surface,


          if you do not have them yet, you can invite your former or current academic tutor to write it for you here

In this way, your professor/supervisor receives a link in an email where s/he can upload his/her recommendation/reference.


We do not need 4 references. Either you upload 2 to the „Documents” part, or you invite your former or current professor to write it for you online.

Only PhD applicants need to have these documents. Bachelor and Master applicants do not need to provide Letters of Recommendations/References.

Priority is given to those applicants who submit a recommendation letter issued by the future supervisor.

6. Apply for the Stipendium Hungaricum scholarship

To be able to find funding for your research project, submit your application for a Stipendium Hungaricum scholarship before the deadline. Find the list of the required documents in the Call for Applications 3.2. Do not forget to consult the official partner organization in your country/territory (Sending Partners), as well.

Learn more about the doctoral programmes and the application on the following websites:

Contact us

Please visit the Contact us section of our website.