Application Process for doctoral programmes 2019/2020

  

If you are interested in the Application Process for bachelor’s, master’s, one-tier master’s and non-degree programmes 2020/2021, please click here!


What can you find on this page?

Application timeline
Application Documents to be Submitted to the Tempus Public Foundation
Missing documents
Submitting the Application
Application to the Sending Partners
The Selection Process
Acceptance of the Scholarship


 

Application timeline

Application Documents to be Submitted to the Tempus Public Foundation

PLEASE CLICK HERE TO ACCESS THE CHECKLIST FOR THE APPLICATION DOCUMENTS!

No hard copies of any of these documents are required by Tempus Public Foundation at the time of application. The Sending Partners might require hard copies. Please check their requirements.

  • See Section 3.2.1. for application documents that need to be uploaded by all applicants.
  • See Section 3.2.2. for additional documents that need to be uploaded only by Art & Music applicants.
  • See Section 3.3. for the list of application documents that may be uploaded after the application deadline too.

Basic Application Documents (3.2.1.)

All of the following documents are compulsory and need to be submitted to the online application surface by all applicants until 15 January 2020.

Please note that only files with a maximum size of 4 MB can be uploaded in the system.

Application Documents

Detailed Requirements

Required to be uploaded by

Online application form

  • the applicants must fill out and save all requested information on the online application form in English language
  • a recent photo of the applicant (taken not earlier than 2 years before the submission of the application)
  • those who apply for partial (exchange) studies must clearly state the length (1 or 2 semesters) and start date (September of February) of the studies they apply for.

all applicants

Motivation Letter

  • minimum 1 page, typed in Times New Roman 12 point font size letters
  • written in the language of the selected study programme or in Hungarian

all applicants

Proof of language proficiency and their translations in the language of the selected study programme or in Hungarian

  • scanned copy of the original proof of language proficiency, with a minimum level determined by the Host Institution AND its translation
  • see section 2.5. for further details
  • in case the student has completed his/her previous level of studies in the language of the selected study programme, a proof can be uploaded about the fact that the language of education was the same as the language of the study programme that the applicant is now applying for
  • translations only have to be attached if the copy of the original document is not in the language of the selected study programme or in Hungarian

all applicants

School certificates and their translations in the language of the selected study programme or in Hungarian

  • scanned copy of the original master degree certificate or equivalent AND its translation
  • partial (exchange) study programmes: scanned copy of the original certificate about student status issued by the current higher education institution where the applicants is registered in AND its translation
  • translations only have to be attached if the copy of the original document is not in the language of the selected study programme or in English

all applicants

Transcript of Records and its translations in the language of the selected study programme or in Hungarian

  • copy of the original transcript of records regarding all academic semesters or school years completed during previous studies (in the highest level of education that the student have participated in) AND its translations
  • translations only have to be attached if the copy of the original document is not in the language of the selected study programme or in Hungarian

all applicants

Research Plan
  • minimum 2 pages, typed in Times New Roman 12 point font size letters, written in the language of the selected study programme

Letters of Recommendation and Statement of the Supervisor 

  • two signed Letters of Recommendation from the applicant’s former or current academic tutor(s) or supervisor(s), written in the language of the selected study programme or in Hungarian - the two letters cannot be issued by the same person
  • a statement by the supervisor at the proposed Host Institution declaring that the supervisor undertakes to supervise the student's work within the doctoral programme

Medical Certificate

  • scanned copy of a medical certificate of satisfactory health condition issued not earlier than 15 November 2019
  • please note that there is no form provided by Tempus Public Foundation for this certificate, it can be any certificate that a particular hospital uses or a particular physician issues
  • certificates have to be issued and signed by a physician to prove that the applicant does not have the following illnesses: AIDS, Hepatitis A, B, C, or any other epidemic conditions
  • please note that, despite the applicants need to upload this document, the Host Institutions might require the student to take a medical test at the time of enrolment (free of charge for Scholarship Holders)

all applicants

Copy of Identification Document

  • provided that the applicant already has a passport, a scanned copy of the passport’s data page should be uploaded
  • in case the applicant does not yet have a passport, they should upload the scanned copy of their national ID card
  • that page has to be uploaded which contains both the personal data and the photography of the applicant

all applicants

acceptance of Statement for Application in the online system

  • all applicants need to accept the “Statement for Application” (please see Annex 3 for a sample)
  • the statement can only be accepted in the online system, therefore scanned and signed copies should not be uploaded
  • the statement appears in the online application system after registration – all applicants need to click on accepting it in order to be able to submit their applications

all applicants

All documents that cannot be obtained or produced in the language of the selected study programme or in Hungarian have to be translated and the translations have to be submitted together with a the copy of the original document.

Please note that in accordance with the General Data Protection Regulation (GDPR) in European Union law, you need to give your consents regarding data protection and accept our Privacy Policy in order to be able to submit your application. These consents appear in the system after registration as well as the Privacy Policy – that is also Annex 4


All applicants of doctoral programmes are required to visit http://www.doktori.hu before they submit their application. The website provides information about the Hungarian doctoral schools, available research fields and research topics as well as the possible supervisors of doctoral students in English and Hungarian language. Proposed research topics for aspiring doctoral students are available at http://www.doktori.hu/index.php?menuid=115&lang=EN.

Doctoral applicants are also required to contact their chosen Host Institutions and doctoral schools in advance in order to discuss the available research topics in the institution as well as the possible supervisors for those topics. All students applying for a doctoral programme must have a supervisor at their selected Host University. The list of Stipendium Hungaricum coordinators at the Host Institutions is available at http://www.tka.hu/international-programmes/5218/institutional-coordinators. These pieces of information need to be considered when preparing the application materials (e.g. research plan) and whilst choosing a doctoral programme and research area.

Additional Documents for Art Applicants (3.2.2.)
 

Besides the documents listed in Section 3.2.1, applicants applying for studies in field of Arts and/or Music need to upload the following documents as well. All of the following documents are compulsory and need to be submitted to the online application surface by Art and Music applicants until 15 January 2019.

Application Documents

Detailed requirements

Required to be uploaded by

Portfolio

photographs of three works of art / sketches (indicating the date of creation)

applicants of study programmes in the field of Arts

Please note that only files with a maximum size of 4 MB can be uploaded in the system. If the size of the portfolio or audit portfolio is larger than 4 MB, please upload a word a document that contains the link(s) where the portfolio file(s) can be downloaded from.

Additional Document for self-financed applicants who wish to continue their studies with the scholarship (3.2.3.)
 

Those applicants who are registered self-financed / fee-paying students of a Hungarian higher education institution at the time of the application deadline AND who are now re-applying for the same study level are only eligible to apply for the Stipendium Hungaricum programme in cases listed in Section 2.2. about non-eligibility.

Apart from the requirements about the average performance of the applicant, they need to be recommended by their Hungarian host universities where they are studying at the time of application. Therefore, we recommend all of these applicants to contact their universities and discuss whether the university wishes to recommend them for the scholarship.

In case you are recommended, please ask for a recommendation letter issued by the Hungarian Host Institution. This letter will be uploaded in the online application system by the university.

Missing Documents (3.3.)

All documents listed in Section 3.2. are mandatory application documents. However, certain documents are accepted to be uploaded even after the application deadline, provided that the applicant could not possibly obtain the document by the deadline of application.

In this case, the applicants need to upload a signed declaration stating that they will obtain and upload the missing document(s) until 1 August 2020the latest. No missing document will be accepted if the declaration is not uploaded until 15 January 2020 and/or if the missing documents are not uploaded until 1 August 2020 , thus such applications will be rejected automatically.

The following missing documents can be submitted after the application deadline, but no later than 1 August 2020:

Which documents can be uploaded as missing documents?

Who can upload these documents as missing documents?

What has to be uploaded until 15 January 2020?

What has to be uploaded until 1 August 2020?

Master Degree Certificate (and translation)

only applicants registered for the last semester of their master programme

declaration signed by the applicant AND bachelor degree with translation

master degree certificate

Certificate of language proficiency

only applicants awaiting their language test results at the time of application

declaration signed by the applicant

certificate of language proficiency

Copy of the valid passport

only applicants awaiting their identification document to be issued

declaration signed by the applicant AND a copy of national ID

copy of identification document

Medical certificate

only applicants awaiting their medical certificate

declaration signed by the applicant

medical certificate

Submitting the Application

Application to Tempus Public Foundation (3.4.1.)
 

All applications shall be submitted through the online application system of Tempus Public Foundation. After registration, the applicants are able to access the application system and upload the required documents. Applications should be submitted; only saved applications will not be considered. Please note that no applications will be accepted without the online submission and after the deadline. No hard copies are required. A guide for the online system will be available to download from the www.stipendiumhungaricum.hu website.

The deadline for submitting the complete application package:

15 January 2020 – 23:59 (Central European Time)

The online application system can be reached here: apply.stipendiumhungaricum.hu

All applicants are highly advised to carefully read our Application “Dos and Don'ts” document (please click here to access) as well as the Privacy Policy (see Annex 4) that they need to consent to in order to submit the application. 

The information provided on the application – including the study programmes and their order of preference – cannot be changed after the application is submitted. By submitting the application, the applicant declares that all information provided in the online application system of Tempus Public Foundation – including the content of all uploaded documents – are true and correct to the best of their knowledge and belief.

Application to the Sending Partners (3.4.2.)
 

All applications shall also be submitted to the responsible authority of the Sending Partner. Each Sending Partner might have different deadlines and requirements for submitting the application material. Applicants are strongly advised to contact the responsible authority at their Sending Partner as soon as possible and inquire about the exact procedures. For contact details of the responsible authority of the Sending Partner, please visit our website or click here.

The responsible authority of the Sending Partner will review and pre-select the applications. A nomination list, including a reserve list will be forwarded to Tempus Public Foundation by the Sending Partner until the end of February 2020. Applications will be considered only if the applicant is nominated. No other applications will be considered.

Flow chart Application Proccess (3.4.3.)

Please note that the dates are indicative.

Selection Procedure 

First Round of Selection: technical check and the nomination of Sending Partner (January-February 2020) (3.5.1.)
 

Applications that are only saved in the online system, but not submitted, will be automatically rejected. The applications successfully submitted in Tempus Public Foundation’s online application system are checked first. This is called a technical check and it is done by Tempus Public Foundation. During this step, we check the basic eligibility criteria; for example the age, citizenship, the previous scholarships, and check if the applicant has applied for a scholarship type and/or study programme that is available within the framework of the programme and that is available for the applicants of the particular sending country/territory. Also, we will formally check if the required documents are uploaded in the application system or not, and check if the Statement for Application is accepted in the system. However, it is the Host Institution that checks whether the uploaded files and their quality can be accepted and whether these documents meet their entry requirements or not.

Applicants will be automatically rejected during the technical check if they

  • do not successfully submit their application in the online system until the 15 January2020
  • are Hungarian citizens, hold a Hungarian dual citizenship or they are persons granted a refugee status, enjoying temporary protection, admitted for subsidiary protection or granted humanitarian protection,
  • have a citizenship that is different from the sending country/territory they apply through,
  • were born after 31st August 2002
  • do not accept the Statement for Application (please see Annex 3 for sample) in the online system, or they
  • are former Stipendium Hungaricum Scholarship Holders or self-finances students at a Hungarian higher education institution in cases described in Section 2.2. about non-eligibility.

These eligible and successfully submitted applications are forwarded to the responsible authorities of the Sending Partners for review and pre-selection. The exact methods and guidelines of the Sending Partners’ selection are determined by the Sending Partners. After the selection decision of the Sending Partner, a nomination list, including a reserve list will be issued and forwarded to Tempus Public Foundation by the Sending Partner until 28 February 2020.

Applicants can only apply through sending countries/territories of their own nationality. Sending Partners can only nominate applicants with the same citizenship. Only nominated applicants will be considered for the second round of selection: the institutional evaluation.

Second Round of Selection: the institutional evaluation (March- May 2020) (3.5.2.)
 

The application materials of the nominated applicants (including the reserve list) are forwarded to the Host Institutions for professional evaluation. The institutions will also run a formal check first to see if all the documents submitted by the applicants meet the requirements of the Call for Applications and the minimum entry requirements of the selected study programme(s).

Applicants with a valid, formally correct application that meet the minimum entry requirements can proceed to the institutional entrance examinations. Each applicant can participate in up to two institutional entrance examinations – in accordance with their submitted applications.

The exact date and method of the entrance examination vary by institutions. Each applicant will be individually informed about further details (e.g. date of examination) directly by their selected Host Institution(s).

As applicants can apply for up to two study programmes, the institutional examinations are conducted in two rounds.

  1. Applications for the first selected study programmes are considered first by the universities. The examination process for the first selected programmes can be expected between 18 March and 30 April 2020; however, the dates are indicative.
  2. Applications for the second selected study programmes are considered afterwards. The examination process for the second selected programmes can be expected between 18 March and 20 May 2020; however, the dates are indicative.

Depending on the selected Host Institution(s)’ schedule of examinations, it is possible that there will be no entrance examinations for the second study programme selected by the applicant – in case the applicant is already approved for the scholarship for the first selected study programme.

The applicants are evaluated on a 100 point scale. The final examination results and the examination points given by the Host Institutions are then forwarded to Tempus Public Foundation.

Important note: the required minimum point that is required to be achieved is 56 points (on a 100 point scale). No applicants shall to receive a scholarship offer with an examination result below 56 points.

Allocation of Admitted Applicants (May-June 2020) (3.5.3.)

Tempus Public Foundation is responsible for the allocation of the applicants. In case of all countries participating in the programme, the allocation of the applicants and the selection of Scholarship Holders depend of the allocation principles described in the Operational Regulations (see Annex 2) of the programme. In general, the principles are in the following priority order:

  1. the content of the relevant bilateral agreements in effect between Hungary and the Sending Partner,
  2. the capacity (minimum and maximum number of available places) of the university’s specific study programme (you can check it in the online application system: https://apply.stipendiumhungaricum.hu/).),
  3. the preference order of the selected study programmes on the application form (please carefully read Section 2.4  carefully),
  4. the examination results (maximum 100 points) given by the Host Institutions and the ranking order of the applicants on the Sending Partners’ nomination lists

Apart from these, priority is given to

  • those exchange/partial study applicants whose sending home universities have a valid cooperation agreement with the Hungarian host university that they are applying for.

Applicants can receive one of the following statuses:

  • approved Scholarship Holder, or
  • conditionally approved Scholarship Holder (in case any missing documents need to be uploaded), or
  • approved on waiting list (can only be approved if scholarship holders withdraw), or
  • rejected.

The applicants will be informed about the application results around the end of June 2020 (please see timeline at Section 3.4.3). Please note that applicants can expect only one information email from Tempus Public Foundation about the results. Depending on the allocation results, applicants can expect this letter anytime throughout June and July; therefore we would like to ask for your patience. Please note that we are not able to reply to individual requests asking for the results and all applicants will be informed via the online system.

Acceptance of the Scholarship

Those who do not accept their scholarship until the deadlines below are automatically considered withdrawn from the scholarship.

Applicants who are awarded the scholarship shall not receive a Scholarship Holder status if they:

  • withdraw from the scholarship in a written form (sent to both Tempus Public Foundation and the Host Institution) or via the application system, or
  • fail to upload their missing application documents until 1 August 2020, or
  • fail to accept their scholarship until the given deadline, or
  • withdraw their data protection (GDPR) consents, or
  • provided false information during the application process.

Acceptance of Scholarship for Approved Scholarship Holders (3.6.1.)

In order to gain a Scholarship Holder status, approved applicants must accept their scholarship and consent to the Operational Regulations of the programme (see Annex 2 for the Operational Regulations) in the online application system in maximum two weeks after the receiving the notification e-mail about the application decision, but no later than 1 August 2020!

Acceptance of Scholarship for Conditionally Approved Scholarship Holders (3.6.2.)

If the applicant is conditionally approved because they have any missing documents that could be uploaded after the application deadline, all of the missing documents need to be uploaded via the online system immediately after receiving all documents (and after receiving the notification about the conditional status), and no later than 1 August 2020. Please see details in Section 3.3. about missing documents.

The conditional Scholarship Holders are only able to accept their scholarship in the online system if all missing documents are uploaded first.

After uploading all missing documents, the conditionally approved Scholarship Holders must accept their scholarship and consent to the Operational Regulations of the programme (see Annex 2 for the Operational Regulations) in the online application system in maximum two weeks after uploading the missing documents, but no later than 1 August 2020.

Back to the main page of Stipendium Hungaricum Scholarship Programme

   
BACK TO
   

Follow us

Contact us

Please visit the Contact us section of our website.