Application Process 2018/2019

What can you find on this page?

Application timeline
Application Documents to be Submitted to the Tempus Public Foundation
Missing documents
Submitting the Application
Application to the Sending Partners
The Selection Process 2018-2019
Acceptance of the Scholarship


 

Application timeline

Application Documents to be Submitted to the Tempus Public Foundation

No hard copies are required from any of these documents by Tempus Public Foundation at the time of application. The Sending Partners might require hard copies.

Application Documents

Call for Applications 2018- 2019 Click here to download in pdf   

Annexes of the Call for   Application

Annex 1: List of eligible study programmes determined in the educational cooperation agreements in effect between Hungary and the specific Sending Partner – Click here

Annex 2: Operational Regulations of the Scholarship Programme – Coming soon

Annex 3: Statement for Application (sample) – Click here

The eligible Host Institutions and details of their study programmes

Click here to Study Finder
Application Dos and Don'ts Click here

Checklist of the application documents

Click Here
Online Application System apply.stipendiumhungaricum.hu

Basic Application Documents

All of the following documents are compulsory and need to be submitted to the online application surface by all applicants until 16 February 2018.

Please note that only files with a maximum size of 4 MB can be uploaded in the system.

Application Documents

Detailed Requirements

Required to be uploaded by

Online application form

  • the applicants must fill out and save all requested information on the online application form in English language
  • a recent photo of the applicant (taken not earlier than 2 years before the submission of the application must also be uploaded)
  • those who apply for partial (exchange) studies must clearly state the length (1 or 2 semesters) and start date (September of February) of the studies they apply for!

all applicants

Motivation Letter

  • minimum 1 page, typed with Times New Roman 12 point font size letters
  • written in the language of the selected study programme or in Hungarian

all applicants

Proof of language proficiency and their translations in the language of the selected study programme or in Hungarian

  • scanned copy of the original proof of language proficiency, with a minimum level determined by the Host Institution AND their translations
  • see section 2.5. for further details
  • in case the student has completed his/her previous level of studies in the language of the selected study programme, a proof can be uploaded about the fact that the language of education was the same as the language of the study programme that the applicant is now applying for
  • translations only have to be attached if the copy of the original document is not in the language of the selected study programme or in Hungarian

all applicants

School certificates and their translations in the language of the selected study programme or in Hungarian

  • bachelor level full time programmes: scanned copy of the original secondary school graduation certificate or equivalent AND their translations
  • master level full time programmes: scanned copy of the original bachelor degree certificate or equivalent AND their translations
  • one-tier master level full time programmes: scanned copy of the original secondary school graduation certificate or equivalent AND their translations
  • doctoral level: scanned copy of the original master degree certificate or equivalent AND their translations
  • non-degree, Hungarian language preparatory programmes: scanned copy of the secondary school graduation certificate AND their translations
  • non-degree, specialisation programmes: scanned copy of degree certificate required by the host institution AND their translations
  • partial (exchange) study programmes on all study levels: scanned copy of the original certificate about student status issued by the current higher education institution where the applicants is registered in AND their translations
  • translations only have to be attached if the copy of the original document is not in the language of the selected study programme or in English

all applicants

Transcript of Records and its translations in the language of the selected study programme or in Hungarian

  • copy of the original transcript of records regarding all academic semesters or school years completed during previous studies (in the highest level of education that the student have participated in) AND their translations
  • translations only have to be attached if the copy of the original document is not in the language of the selected study programme or in Hungarian

all applicants

Medical Certificate

  • scanned copy of a medical certificate of satisfactory health condition issued not earlier than 1 December 2017
  • please note that there is no form provided by Tempus Public Foundation for this certificate, it can be any certificates that the particular hospital uses or the particular physician issues
  • certificates has to be issued and signed by a physician to prove that the applicant does not have the following illnesses: AIDS, Hepatitis A, B, C or any other epidemic conditions
  • please note that despite the applicants need to upload this document, the Host Institutions might require the student to take a medical test at the time of enrolment (free of charge for the Scholarship Holders)

all applicants

Copy of Identification Document

  • provided that the applicant already has a passport, the scan of the passport should be uploaded
  • in case the applicants do not yet have a passport, the applicant should upload the scanned copy of any document which may be used to prove the applicant’s identity (e.g. national ID card)
  • that page has to be uploaded which contains both the personal data and the photography of the applicant

all applicants

Acceptance of Statement for Application in the online system

  • all applicants need to accept the “Statement for Application” (please see Annex 3 for a sample)
  • the statement can only be accepted in the online system, therefore scanned and signed copies should not be uploaded

all applicants

All documents that cannot be obtained or produced in the language of the selected study programme or in Hungarian have to be translated and the translations have to be submitted as well as the copy of the original document.

Additional Documents for Doctoral Level

Besides the documents listed in section 3.2.1, applicants applying for studies on a doctoral level need to upload the following documents as well. All of the following documents are compulsory and need to be submitted to the online application surface by doctoral applicants until 16 February 2018.

Application Documents

Detailed requirements

Required to be uploaded by

Research Plan

  • minimum 2 pages, typed with Times New Roman 12 point font size letters, written in the language of the selected study programme

applicants of doctoral programmes

Letters of Recommendation

  • two signed Letters of Recommendation from the applicant’s former or current academic tutors or supervisors
  • the two letters cannot be issued by the same person
  • written in the language of the selected study programme or in Hungarian

applicants of doctoral programmes

All applicants of doctoral programmes are required to visit http://www.doktori.hu before they submit their application. The website provides information in English and Hungarian language about the Hungarian doctoral schools, available research field and research topics as well as the supervisors of doctoral students. Thesis topic proposals on the website are available on http://www.doktori.hu/index.php?menuid=115&lang=EN.

Doctoral applicant are also required to contact their chosen host institutions and doctoral schools in advance in order to discuss the available research topics in the institution as well as the possible supervisors for those topics. The list of Stipendium Hungaricum coordinators at the Host Institutions is available on http://www.tka.hu/international-programmes/5218/institutional-coordinators. These pieces of information need to be considered when preparing the application materials (e.g. Research Plan) and choosing a matching doctoral school and research area!

Please note that during the evaluation and allocation process, those doctoral applicants will have a priority who are already assigned a future supervisor who is a professor and researcher of a Doctoral School accredited in Hungary and upload a Letter(s) of Recommendation written and signed by this future supervisor.

Additional Documents for Art and Music Applicants

Besides the documents listed in section 3.2.1, applicants applying for studies in field of Arts and/or Music need to upload the following documents as well. All of the following documents are compulsory and need to be submitted to the online application surface by Art and Music applicants until 16 February 2018.

Application Documents

Detailed requirements

Required to be uploaded by

Portfolio

photographs of three works of art / sketches (indicating the date of creation)

applicants of study programmes in the field of Arts

Audio Portfolio

audio track of three works (indicating the date of the creation)

applicants of study programmes in the field of Music

Please note that only files with a maximum size of 4 MB can be uploaded in the system. If the size of the portfolio or audit portfolio is larger than 4 MB, please upload a word a document that contains the link(s) where the portfolio file(s) can be downloaded from.

Missing Documents

All documents listed in section 3.2. are compulsory application documents. However, certain documents are accepted to be uploaded even after the application deadline, provided that the applicant could not possibly obtain the document by the deadline of application.

In this case, the applicants need to upload a signed declaration saying that they will obtain and upload the missing document(s) until 1st August the latest. No missing document will be accepted if the declaration is not uploaded until 16 February 2018 and/or if the missing documents are not uploaded until 1st August, thus such applications will automatically be rejected.

The following missing documents can be submitted after the application deadline, but no later than 1 August 2018:

Which documents can be uploaded as missing documents?

Who can upload these documents as missing documents?

What has to be uploaded until 16 February 2018?

What has to be uploaded until 1 August 2018?

School certificates and their translations

high school certificate

only applicants registered for the last semester of their secondary school studies

declaration signed by the applicant

high school graduation certificate

bachelor degree certificate

only applicants registered for the last semester of their bachelor programme

declaration signed by the applicant

AND

high school certificate and translation

bachelor degree certificate

master degree certificate

only applicants registered for the last semester of their master programme

declaration signed by the applicant

AND

bachelor degree with translation

master degree certificate

Certificate of language proficiency

only applicants awaiting their language test results at the time of application

declaration signed by the applicant

certificate of language proficiency

Copy of Identification Document

only applicants awaiting their identification document to be issued

declaration signed by the applicant

copy of identification document

Medical certificate

only applicants awaiting their medical certificate

declaration signed by the applicant

medical certificate

Submitting the Application

Application to Tempus Public Foundation

All applications shall be submitted through the online application system of Tempus Public Foundation. After registration, the applicants are able to access the application surface and upload the required documents. Applications can only be submitted by clicking on the “submit” button in the application system. Please note that no applications will be accepted without the online submission and after the deadline. No hard copies are required. A guide for the online system will be available to download from the www.stipendiumhungaricum.hu website.

The deadline for submitting the complete application package:
16 February 2018 – noon (until 12:00 PM Central European Time)

The online application system can be reached here: 

apply.stipendiumhungaricum.hu

ll applicants are highly advised to carefully read our Application “Dos and Don'ts” document, please click here to download!

The information provided on the application – including the study programmes and their order of preference – cannot be changed after the application is submitted!

By submitting the application, the applicant declares that all information provided on the online application surface of Tempus Public Foundation – including the content of all uploaded documents – are true and correct to the best of their knowledge and belief.

Application to the Sending Partners

All applications shall also be submitted to the responsible authority of the Sending Partner. Each Sending Partner might have different deadlines and requirements for submitting the application material. Applicants are strongly advised to contact the responsible authority at their Sending Partner as soon as possible and inquire about the exact procedures. For contact details of the responsible authority of the Sending Partner, please visit our website or click here.

The responsible authority of the Sending Partner will review and pre-select the applications. A nomination list, including a reserve list will be forwarded to Tempus Public Foundation by the Sending Partner in the end of March 2018. Applications will be considered only if the applicant is nominated. No other applications will be considered.

The Selection Process 2018-2019

  1. First Round of Selection: technical check and the nomination of Sending Partner (March 2018)

The applications only saved but not submitted will be automatically rejected. The applications successfully submitted in Tempus Public Foundation’s online application surface are first checked. This is called a technical check and it is done by Tempus Public Foundation. In this step, we check some of the eligibility criteria; for example the age, citizenship, the previous scholarships, and check if the applicant has applied for a scholarship type and/or study programme that is available within the framework of the programme and that is available for the applicants of the particular sending country/territory. Also, we will formally check if the required documents are uploaded in the application system or not and check if the Statement for Application is accepted in the system. However, it is the Host Institution that checks whether the uploaded files and their quality can be accepted and whether these documents meet their entry requirements or not.

Applicants will be automatically rejected during the technical check if they

  • do not successfully submit their application in the online system until the 16 February 2018,
  • are Hungarian citizens or hold a Hungarian dual citizenship,
  • have a citizenship that is different from the sending country/territory they apply through,
  • were born after 31st August 2000 (except those applying for Dance study programmes),
  • do not accept the Statement for Application (please see Annex 3 for sample) in the online system,
  • are former Stipendium Hungaricum Scholarship Holders in cases described in Section 2.2. about non-eligibility.

These eligible and successfully submitted applications are forwarded to the responsible authorities of the Sending Partners for review and pre-selection. The exact methods and guidelines of the Sending Partners’ selection are determined by the Sending Partners. After the selection decision of the Sending Partner, a nomination list, including a reserve list will be issued and forwarded to Tempus Public Foundation by the Sending Partner until 30 March 2018.

Applicants can only apply through sending countries/territories of their own nationality. Sending Partners can only nominate applicants with the same citizenship. Only nominated applicants can continue to the second selection point; the institutional evaluations.

  1. Second Round of Selection: the institutional evaluation (April-June 2018)

The application materials of the nominated applicants (including the reserve list) are forwarded to the Host Institutions for professional evaluation. The institutions will also run a formal check first to see if all the documents submitted by the applicants meet the requirements of the Call for Applications and the minimum entry requirements of the study programmes.

Applicants with an eligible, formally correct application that meet the minimum entry requirements can proceed to the institutional entrance examinations. Each applicant can participate in up to three institutional entrance examinations – based on the submitted application form.

The exact date and method of the entrance examination varies by institutions. The methods of examination are available on the “Study Finder” section of our website: http://studyinhungary.hu/study-in-hungary/menu/find-a-study-programme/study-finder.html. Each applicant will be individually informed about further details (e.g. date of examination) directly by the Host Institutions.

As applicants can apply for up to three study programmes, the institutional examinations are conducted in three separate rounds.

  1. First, the applications for the first selected study programmes are considered by the universities. The examination process for the first selected programmes can be expected from 1 April to 10 May 2018, however the dates are indicative.
  2. Secondly, the applications for the second selected study programmes are considered. The examination process for the second selected programmes can be expected from 10 May to 30 May 2018, however the dates are indicative.
  3. Finally, the applications for the third selected study programmes are considered. The examination process for the third selected programmes can be expected from 30 May to 6 July 2018, however the dates are indicative.

Depending on the Host Institutions’ schedule of examinations, it is possible that there will be no entrance examinations for the second and third study programmes selected by the applicant – in case the applicant is already approved for the scholarship for the first selected study programme. Likewise, if the applicant is approved for the second place, it is likely that there will not be an examination for the third place.

Applicants for Medical programmes, please note that the field of Medical studies is one of the most competitive study fields in the Stipendium Hungaricum Programme due to the very high number of applications and the limited number of scholarship places. As a result, most of the Host Institutions are expected to fill all their medical scholarship places during the examination of those who applied for their programme as a first selected choice. As a consequence, applicants for Medical programmes can expect that the Host Institutions will not consider them if the programme is selected only as a second or third choice by the applicant.

The applicants are evaluated on a 100 point scale. The final examination results and the examination points given by the Host Institutions are then forwarded to Tempus Public Foundation.

  1. Allocation of Admitted Applicants (May-July 2018)

Tempus Public Foundation is responsible for the allocation of the admitted applicants. In case of all countries participating in the programme, the allocation of the admitted applicants and the selection of Scholarship Holders depend of the allocation principles described in the Operational Regulations (see Annex 2) of the programme. In general, the principles are in the following priority order:

  1. the content of the bilateral education cooperation agreements in effect between Hungary and the Sending Partner,
  2. the capacity (minimum and maximum number of available places) of the university’s specific study programme (you can check it at the “Study Finder” section of our website),
  3. the preference order of the selected study programmes on the application form (please carefully read section 2.4 about this),
  4. the examination results (maximum 100 points) given by the Host Institutions and the ranking order of the applicants on the Sending Partners’ nomination lists

In case of doctoral applicants, priority is given to those who upload a Letter(s) of Recommendation written and signed by an already appointed future supervisor working for a Doctoral School accredited in Hungary (please see Section 3.2.2. for further details).

Applicants can receive one of the following statuses:

  • approved scholarship holder
  • conditionally approved (in case any missing documents need to be uploaded)
  • approved on waiting list (can only be approved if scholarship holders withdraw)
  • rejected

The applicants will be informed about the first application results around the beginning of June, about the second decision around mid- June and about the third decision around the second half of July (please see timeline at Section 3.4.3). Please note that applicants can expect only one information e-mail from Tempus Public Foundation about the results. Depending on the allocation results, applicants can expect this letter anytime throughout June and July; therefore we would like to ask for your patience. Please note that we are not able to reply to individual requests asking for the results because we inform all applicants centrally!

Acceptance of the Scholarship

Those who do not accept their scholarship until the deadlines below are automatically considered withdrawn from the scholarship.

Applicants who are awarded the scholarship, cannot get a Scholarship Holder status if they

  • withdraw the scholarship in a written form (sent to both Tempus Public Foundation and the Host Institution) or in the application system,
  • do not upload their missing application documents until 1 August 2018
  • do not accept their scholarship until the given deadline, or
  • do not hold a secondary school graduation certificate until 31 August 2018.

Acceptance of Scholarship for Approved Scholarship Holders

In order to gain a Scholarship Holder status, approved applicants must accept their scholarship and the Operational Regulations of the programme (see Annex 2 for the Operational Regulations) in the online application system in maximum two weeks after the receiving the notification e-mail about the application decision, but no later than 1 August 2018!

Acceptance of Scholarship for Conditionally Approved Scholarship Holders

If the applicant is conditionally approved because s/he has any missing documents that could be uploaded after the application deadline, all of these missing documents need to be uploaded in the online system immediately after receiving all documents (and after receiving the notification about the conditional status), and no later than 1 August 2018. Please see details in Section 3.3. about missing documents.

The conditional scholarship holders are only able to accept their scholarship in the online system if all missing documents are uploaded first!

After uploading all missing documents, the conditionally approved Scholarship Holders must accept their scholarship and the Operational Regulations of the programme (see Annex 2 for the Operational Regulations) in the online application system in maximum two weeks after uploading the missing documents, but no later than 1 August 2018!

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